Staying productive can be a headache if you don’t know how to streamline your workflow. Instead of setting up your system from scratch, use Notion productivity templates for different tasks — project management, note-taking, calendars, etc.
Here then are the 10 best Notion productivity templates that you should use to streamline your workflow.
Table of Contents
Free Notion Productivity Templates
1. Simple Project Management by Notion Everything
What We Like About It:
- Each project has a separate dashboard
- “Projects” database can be switched to “Gallery,” “Kanban board,” and “Gantt Chart” views
- Progress bars on the project gallery cards show your work progress
- Tick off finished projects and move them to the “Archived” section; hidden from view
- “Tasks” database can be switched to “Today,” “This Week,” and “Overdue” views to prioritize tasks
- “Resources” page for saving research-related links
Get Notion Everything’s Simple Project Management template here
2. Simple CRM – Notion Template by Notion Everything
What We Like About It:
- Add an unlimited number of accounts and contacts
- “Contacts” database for managing leads, pipeline, and listing of contacts; can be switched to “Leads,” “Pipeline, and “All” views
- “Accounts” database for linking companies and contacts; helps in easy access of clients
- Deal’s estimated value can be seen on the client’s gallery card
- Easily organize active and inactive clients
- Has an “Archive” system to keep the template clean
Get Notion Everything’s Simple CRM – Notion template here
3. Notion Ecommerce Dashboard or NED by Gonzalo Bauza
What We Like About It:
- No need to make extra payments for updates after duplicating the template to your workspace
- “Sales” section for tracking monthly sales
- “Inventory” database for uploading and updating inventory
- “Exchange Rates” section to stay updated on currency exchange rates
- “Customer Database & Marketing” gallery tracks customers’ data and study their metrics based on them
- “Team Management & Tasks” to update the team on pending tasks and e-commerce events
Get Gonzalo Bauza’s Notion Ecommerce Dashboard or NED here
4. Weekly Agenda Notion by Marie Poulin
What We Like About It:
- One-page dashboard design that can be used as a weekly planner template
- “Milestones” to enter your weekly milestones
- “Get it Done” assigns weekly priority tasks
- “Daily Tasks” to-do list to assign daily work themes, important tasks, and notes
- “Outstanding Tasks” lists unfinished weekly tasks
- “Habit Tracker” to help develop good habits, checkboxes for ticking off tasks done
- “Weekly Reflection” to help you review your week and improve from it
Get the Weekly Agenda Notion template by Marie Poulin here
5. Work Burnout Detection Tool by Chii
What We Like About It:
- Helps team leaders detect burnout signs in members
- “Instructions” section to learn how to use the template
- “Check-in” database to view all team members’ status regarding certain tasks
- “Individual Summary” database for members to type their rating in the “Message” property
- “Team Summary” database for a one-glance view of your team’s mental state
- “Tips” section for steps to take if you’re experiencing burnout
Get Chii’s Work Burnout Detection Tool here
Paid Notion Productivity Templates
1. Notionway’s Ultimate Productivity System
What We Like About It:
- A GTD (Get Things Done) and planning tool; uses the Eisenhower matrix for prioritization and a drop-in task and project scheduler
- “Dashboard” template to view all tasks, goals, and projects in a single dashboard
- “Task Manager” and “Project Manager” for creating, managing, and setting task and project deadlines
- Make SMART goals and track progress with “Goals Tracker”
- Comes with “Productivity Tips” and “Extra Resources” for the best productivity-related tips and resources
Get the Ultimate Productivity System template by Notionway here
2. David Kiriakidis’ Notionable Tasks Hub
What We Like About It:
- “Tasks Inbox” for adding new tasks and dumping future project ideas
- “Quick Links” for quick access to commonly used template sections
- “Tasks” section can be switched to “Calendar,” “Kanban, and “Task List” views
- “Spaces” organizes quick links to different information and stores “Someday,” backlog tasks, etc.
- “Weekly Habit Tracker” for tracking new habits and progress
- “Monthly Goals” for planning monthly and yearly goals; can be linked to habits and tasks
Get the Notionable Tasks Hub template by David Kiriakidis here
3. Balance OS | GTD, PARA & Goal Setting by Kafe Dy
What We Like About It:
- All-in-one productivity template to manage personal and professional life areas
- Based on organization tools like PARA, GTD, Eisenhower’s Matrix, etc.
- Has a “Phone View”
- “Dashboard” for an overview of current calendar, projects, tasks, goals, and habits
- “Looking Back” section to celebrate met monthly goals in gallery view
- “Habit Tracker” template for progress review of habits
- Comes with an “Integrated Deep Work Chamber” note-taking system for book reading using linked databases
Get Kafe Dy’s Balance OS template here
4. The Perfect Notion Dashboard
What We Like About It:
- Uses a 3-column operating system — left column for quick links, middle column for calendar, and right column for specific database views
- “Main Dashboard” features quick links to other templates aside from the “Agenda” calendar, “Today” to-do list, “Agenda” and “Projects” databases
- Has a filtered dashboard view for your projects
- Comes with “Recipes” and “Meal Prep”, “Travels,” “Finances,” and “Movies” templates
- “Media Library” for organizing media links
Get the Perfect Notion Dashboard template here
5. Second Brain 2.0 for Notion
What We Like About It:
- Template’s system can be mastered in 20 minutes
- Has a video guide
- A customizable dashboard that works seamlessly on mobile and desktop/laptop
- Has a “Quick Capture” section for quick jotting down of tasks, notes, resources, and projects
- Organize life areas by “Active” or “Inactive” status
- Has separate databases for “Goals,” “Projects,” and “Tasks” for easy tracking
- “Resources” section to embed external resources
- “Notes” section to quickly access notes