Do you want to have an organized party without hiring an event organizer? Not to worry, Notion has got it for you as tons of event planning templates are available.
You can coordinate every event detail effortlessly with these 10 Notion event planning templates.
Table of Contents
Free Notion Event Planning Templates
1. Events Calendar by Notion
What We Like About It:
- Easiest template for event planning
- “Calendar” view shows monthly events; can be switched to table and gallery views
- “All Events” categorizes the events by Notion tags, date, organizer, partner, location, and participants
- “RSVP” checkbox property to be ticked off if an event requires an RSVP
- “Gallery” shows the different scheduled events; opens to center peek pages for a full view of the details
2. Events Planner by Notionality
What We Like About It:
- One-page dashboard for events planning
- “Events Overview” gallery for easier tracking of events; can be switched to calendar view
- “Quick Button” lists quick links to databases in the template
- “Events Budget” shows where the budget is spent; related to the “Event Expenses” database
- “Guest Details” lists the guests’ contact details and RSVP status
- “Gift Catalogue” for tracking delivery of gifts
- “Vendor Contacts” to store contact details of the vendors
Get Notionality’s Events Planner template here
3. Jo’s Event Planning Guide
What We Like About It:
- Clean one-page dashboard for planning events
- “Event Title” section lists the date, time, location, and website URL details about the event
- “Event Day Checklist” to list priority to-do tasks for the event
- Calendar and flip clock Notion widgets added
- “Timeline” database shows all tasks related to the event categorized by date and “Status”
- “Budget” database for an itemized listing of the budget for the event
Get the Event Planning Guide by Jo here
4. Birthday Party Planner by yuhna
What We Like About It:
- “Main Menu” shows the status of the “Details,” “Guest List,” “Entertainment,” and “Budgeting” using Notion tags
- “Checklist” and “Reminders” sections for listing to-dos and special reminders
- “Preparations List” to view party preparation details; status is shown to the right of each item
- “Guest List” database shows who is attending or not using Notion tags
- “Entertainment” database for jotting down ideas for music, program schedules, activities, games, etc.
Get yuhna’s Birthday Party Planner template here
Paid Notion Event Planning Templates
1. The Ultimate Event Planner by Nica of the Seeker Society
What We Like About It:
- “Notification Center” automatically shows you an overview of the entire event planner
- Comes with an “Inspiration board” section to help plan the theme of the event
- “Guest List” and “Seating Arrangements” databases to track RSVPs and the seating layout
- “Event Suppliers” to store contracts, quotations, and auto-calculate payments to suppliers
- “Task List” and “Meetings” databases to organize your event to-dos and meetings
Get Nica’s The Ultimate Event Planner template here
2. Notion Family’s Event, Holiday, and Party Planning Template
What We Like About It:
- All-in-one event planner Notion template
- “Birthday Parties” to track invites sent, guests, food, activities, presents, and other relevant details
- “Family Events” page to track the people coming, what meals to cook, items and presents to buy, etc.
- “Holiday Travel” page to research, create emergency plans and plan meals, packing, shopping, and companions
- “Dream List” serving as your holiday bucket list
- With video instructions to learn how to use the template
Get the Event, Holiday, and Party Planning template by Notion Family here
3. Notion Event Planning Template by Template Road
What We Like About It:
- Best template to use if you’re organizing an event
- It comes with a “Checklist” section to easily track tasks to be done and their due dates
- Tasks for the event are classified according to stages using Notion tags
- “Notes/Decisions” property to take note of relevant details about each task and tracking of pending tasks and suggestions made
Get the Notion Event Planning Template by Template Road here
4. Holiday Planner Template by Lucy Bennett
What We Like About It:
- Designed to help planning for the Christmas season less stressful
- Main dashboard features a “Holiday Values” section as a reminder of your goal for this Christmas season
- “Holiday Bucket List” section for easy listing of want-to-do activities for the season
- “Charitable Giving” database to organize any charity activities you’re planning
- “Gift Giving” database to track your gift purchases
Get Lucy Bennett’s Holiday Planner Template here
5. Notion Wedding Planning Template
What We Like About It:
- Made by a former event planner
- “Planning” database to list tasks for the preparations
- “Budget and Cost” database is separate from the “Vendors” and “Quotes” databases
- “Mood Board” to save wedding inspiration ideas
- “Guest List” to track accommodation, arrival/departure dates, and companions of the guests
- “Wish List” as a wedding gift registry
- Shareable “Wedding Day Script” in Gantt chart view with suppliers and coordinators
- “Wedding Wiki” to save wedding words of wisdom
Get the Notion Wedding Planning Template here
6. Ultimate Event Management Planner by Bazion
What We Like About It:
- Comprehensive event planning and execution template
- Pre-designed template sections for any event you’re planning — “Pre-Event Planning To-Do Lists,” “Attendee Registration, “Marketing and Promotion,” “Budget Breakdown,” “Mitigation Plans,” “Team Member Roles,” etc.
- Comes with bonus templates for “Conference Planning”, “Wedding Planning”, “Birthday Planning”, and “Trade Show Planning” with tailored-fit sections
- With video tutorial guide and examples
Get Bazion’s Ultimate Event Management Planner template here