Have you misspelled the same word in your Notion workspace but repeated it in other places? You can always find the said word and then replace it, just like in most word-processing tools.
But is the same find and replace feature available in Notion?
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How to Find and Replace in Notion
Finding and replacing words in most word-processing tools is incredibly easy. You only have to press the “Ctrl/Cmd + F” to find and replace the words highlighted.
But as of this writing, Notion doesn’t have a find and replace feature yet. It can be frustrating but worry not. There are two alternative methods to search and even replace the words within the tool.
Alternative Method 1: Use the “Find” Feature to Find and Replace in Notion
The known keyboard shortcut for finding and replacing words in any word-processing tool is the “Ctrl/Cmd + F” command. This is the “find” command that applies to those tools, including browsers.
Whether you’re opening Notion on a browser or the desktop app, you can use this feature.
Once done, go to your keyboard and press the following keys, depending on the device you’re using. This is how the process works when opening Notion in a browser.
- Ctrl + F (Windows)
- Cmd + F (Mac)
The “Find” window appears below the address bar. You can then type the word you’re searching for in the field.
The browser then highlights all the instances the text appears on the Notion page. But since there is no “Replace” button, skim through the page for the highlighted words and manually replace them.
You’ll know if you have replaced all the misspelled words if the word counter reaches 0.
Here is what it looks like when you’re finding and replacing within the Notion desktop app.
1. Press “Ctrl/Cmd + F” on your keyboard.
The “Find” window then appears on the upper right corner of the Notion page. Press “Ctrl” if you’re using a Windows computer and “Cmd” if you’re using a Mac.
2. Type the word inside the “Search” window.
Once done, all the instances of the said word are then highlighted in yellow. You’ll also see the number of instances on the left part of the “Search” window.
3. Click the left and right arrows to find all the word instances and manually replace them.
The highlight turns orange once you have reached the specific word instance on the page. Manually edit the word before moving on to the next instance by selecting the left or right arrows.
But, if you don’t want to replace words in Notion manually, the third alternative method below is for you.
Alternative Method 2: Downloading Notion Page as a PDF
Exporting a Notion page as a PDF is incredibly easy. Why export the Notion page as PDF? It’s because you can open it in Microsoft Word or other word-processing tools and use their built-in find and replace feature.
Once you have exported the Notion page as PDF (refer to the article for detailed steps), click the PDF in the “Downloads” section. If it is a ZIP file, extract its contents to your desired folder or location on your computer.
Right-click on the PDF and click the “Open With” option. Choose the “Word” option, and a notification then appears.
It explains that converting the PDF to a Word file may take time. Just click “OK” to proceed.
Then press “Ctrl/Cmd + F” to use the “Find” feature. Then type the word you’re searching for and the replacement term or word in the “Replace with” field.
Once all the word instances are highlighted, click “Replace” or “Replace all” to edit them.
Though Notion is still to add the find and replace feature, you can easily do the deed using any of the two nifty methods mentioned above. Save time from editing your work by implementing these invaluable techniques.
This way, you can cut your editing time and improve your productivity without much effort.